Incident Action Plan

2006 Longmont Turkey Trot

 

Event/Incident Name:

Longmont Turkey Trot 2006.  Longmont Dept. Parks & Recreation, Longmont PD, City of Longmont

 

Location:

The event is based at Westview Middle School at 1650 Airport Rd.  Please see included map for station locations and the table below for additional notes regarding stations. A map of the two run courses is available at:

http://www.ci.longmont.co.us/rec/special/turkey.htm

 

Safety Items

The following should be read and followed by all participants in this event.  Many of these items carry legal, as well as safety, weight and should always be considered in the operation of your station.

q       Stay out of traffic. Many of these locations are near traffic that may or may not be blocked off while you are operating. Stay clear of the vehicles on the road.

q       Wear bright clothing. Especially with a possible early start; make sure the drivers and the runners can see you. Bright clothing includes making sure your safety vest is your outermost layer, it does you no good if you put a black jacket on over it!

q       Ensure your equipment is setup safely. Bare wire, unfused supply lines, and wires running into the racecourse, and all present hazards should be removed.

q       Dress appropriately for the weather. Bear in mind that you may be at your station for 4-5 hours or more and plan your clothing with this in mind. Also remember that our lovely Colorado weather is prone to whimsy, and will change without advance warning, especially when your rain jacket is in the closet rather than your daypack. Brining and using sunscreen is also most recommended, sun can be intense and there is little or no shelter at any of the station locations.

q       Report any hazards you see. NCS and the Coordinator will bring them to the attention of the served agencies and seek remedial action. These can include potholes, gravel, and especially poor visibility situations where cars and runners may not be able to see one another.

Dates & Times:

11 November, 2006

0700 – Registration opens, volunteers expected to be present.

0900 – 10k run begins

0925 – 2mi run begins

1045 – expected last runners done with 10k

1200 – event expected to be complete.

Event/Incident Objectives:

 

1.      Provide professional, timely, and effective communications to meet the event needs of the Longmont Turkey Trot, thereby increasing the value and safety of the event overall.

2.      Improve our relations with the City of Longmont by being an organization they can rely on in the community.

3.      Provide experience for our membership in ARES-type net operations.

 

LARC Event Coordinators:

These are the LARC club contacts for this event

 

Last Name	First Name	Call	E-mail
Bessee	Don	Kc0qzr	dbessee@yahoo.com

 

Participating Organizations:

The following are the groups participating in the event/incident:

Served Agencies:

Agency	Contact Name	Contact E-mail	Contact Phone
City of Longmont	Jolie Ne Smith		303-774-####

Lead Serving Agency:

City of Longmont    Jolie Ne Smith                      303-774-####

 

Other Agencies:

Agency	Contact Name	Contact E-mail	Contact Phone
Longmont PD
LEU
Longmont Public Works

 

Meetings

Schedule of event related meetings.

Date	Time	Location	Topic
17 Oct, 2006	1900	Fairgrounds	Initial event brief and call for volunteers. LARC General meeting
18 Oct, 2006	1730	Longs Peak Middle School	City & LARC coordination
11 Nov, 2006	0700	Westview Middle School	Longmont Turkey Trot

 

Resources

Strategy:

This event will be approached as a disciplined, professional exercise for the participants to gain working experience operating on a controlled net and efficiently handling tactical traffic in a slightly more formalized forum than rag chewing.

 

Estimated Staff hours

Planning/pre-event coordination – 20hrs

Setup – 2hrs x 4 persons

Event – 4hrs x 12 persons

Breakdown – 1hr x 4 persons

After Action – 3hr

Debrief – 1 hr

 

Estimated Number of Operators:

First estimate is 11 operators. This does not provide for any redundancy or alternates. It does include 1 mobile, one coordination point for City, and an alternate op/logger for NCS.

 

Insurance

There is no covering insurance provided for this event. Any insurance coverage is the responsibility of the participants.

Locations/Assignments

Station	Contact	Call	Location	Notes
Staging	NCS		Westview MS	All operators to meet here at 7AM
NCS	Jim Walker	N0xda	Westview MS
NCS Logger	Jason Miller	Kb7ywi	Westview MS	Also acts as NCS relief
Rover1	Dan Hysom	Kb3cxd
Coordinator	Don Bessee	Kc0qzr	Westview MS
			Rutgers Rd. & Northwestern
	Dean Rupert	W7hdr	Mtnview & Cornell	Moves to Mtnview & Harvard @ ~0920
	Ed Krohne	Ki0ru	Mtnview & Airport Rd.
	Dean Heaney	W6rfm	Airport & St. Vrain
			St. Vrain & 75th	There is space for a car here.
	Ray Warren	W9lqm	75th & Hygiene Rd.
			Hygiene & Airport Rd.

 

 

Maps

 

A map of the two run courses is available at:

http://www.ci.longmont.co.us/rec/special/turkey.htm

 

 

Frequency(ies) and Repeaters

 

 

Type	Freq.	Tone	Notes
Tactical	147.270-	100	To be used for tactical traffic on the event
Support	448.800-		Use this for support/staffing issues for our operation. May become alternate Tactical.
Simplex1	146.550	None	Simplex frequency for alternate use.

 

 

Equipment Requirements

Required equipment:

q       VHF & UHF handheld radio(s).

q       Orange safety vest (provided)

q       Drinking water

q       Pen/pencil & Notepad/notebook

 

Recommended items are:

q       Noise canceling headset

q       Dual band mobile, VHF/UHF

q       Spare batteries for HT

q       Vehicle Placards (provided)

q       Rain Gear, hat, gloves, sunscreen, etc.

q       First-aid kit

q       Snack foods

q       Digital camera

q       LARC ball cap if you have one.

 

 

 

 

Special Operator Instructions

Event Instructions:

q       Directed Net – All calls go through NCS.

q       For non-emergency traffic – wait three seconds after the last exchange before you key up.  For traffic in support of the communications effort, use the Support Net.

q       PTT does NOT mean “Push, then think”!!!

q       Key down, then wait one second before speaking.

q       Your tactical call will be your location for all but NCS, Rover, and Coordinator.

q       TACTICAL IN (calling the NCS/Net), CALLSIGN OUT (clearing at the end of the exchange)

q       The proword “BREAK” will be used when changing intended recipients without unkeying. For example: “Thank you Alpha. BREAK Delta: Has the last runner past your station yet?” If you need to break into an ongoing conversation do so with your Tactical ID.

q       The city has requested that we avoid directing traffic. If there is a situation where traffic is snarled or endangering participants we should report it through the net to the event coordinator for the city who will then deal with it using LPD or Public Works personnel.

q       If you see a serious injury, requiring an ambulance; call 911 and inform NCS who will pass the info on to the event staff.

 

Station Duties

The duties outlined for each type of station below are an outline only. Volunteerism is not the place for a “that’s not my job” attitude. If you are asked to do things in addition to these outlined duties please do what you can to accommodate the served agencies. If you are uncomfortable with what you are asked to do check with NCS first. If the request will take you away from your assignment check with NCS first. If you don’t feel safe carrying out the request then politely refuse.

 

NCS Station & Logger

q       Arrive 0630 and setup for talk-in of other stations.

q       Manage the event net for the smooth, professional flow of event traffic

q       Pass served agency requests and queries to stations in the field and get responses

q       Get traffic from the field to the appropriate served agency.

q       Keep records of traffic for event (station log)

 

 

 

Station Operators

q       Arrive at station by 0730 and check in with NCS so they can direct Rover1 to your position with vests, t-shirts, lunches, etc.

q       Maintain communications from various points on the course to NCS and the event staff.

q       Note and report leader and latest runner numbers as requested.

q       Observe and report any problems or safety issues related to the event.

q       Provide contact points for the “sag wagon” operated by Park & Rec. to contact the main event area near NCS.

q       Remember: New this year, we will use out locations as tactical calls the stations. NCS remains “net control” and rover remains rover.